Thanks to All!
April 9, 2012
I had the most wonderful opportunity to show off what we all do for a living during the last week of March. Hugh, a reporter living in England wanted to find out how we Americans did home care and health care in general and ended up visiting with us and some of our clients. Before he arrived, he had time in Washington and visited with NAHC members and had the opportunity to stop by the Supreme Court while the historical hearings on Healthcare Reform were ongoing. Having never paid a physician bill or an insurance premium, he had to have been bewildered at all the commotion.
Upon arriving down south, he got to meet some of my colleagues, coworkers, and coworkers. Ray Banker, Demetrix Tolliver and Lorraine Wells all visited from local agencies. Jnon Griffin of Comfort Care in Alabama came to represent fans of the Red Tide. Poor dear. In case you think the South was overrepresented, keep in mind that Bobby Robertson from Healthcare First visited as well. His clients are spread out across the nation and he has unusually keen insights into our industry.
Ray Banker of Audubon Home Health made a big deal about having tickets to the hospital’s annual fund raiser which was featuring the 80′s band, Foreigner as the entertainment. He pointed out several times that there were no remaining tickets left so even if we wanted to go, we would not be able. I enjoyed the picture of Hugh with the band at the hotel bar later that evening more than a well balanced person should.
So, yes, I am grateful to all. My visitor learned more than he ever wanted to and we learned a lot from him as well. (As an aside, this man who has never paid a physician bill or health insurance premium comes from a country where only 8 cents of each dollar is spent on healthcare as opposed to 15 cents in the US.)
The fun part came later. Imagine if you were from another country where it is cold (by our standards) and rainy all the time. You fly into the states and hang out at the Supreme Court and NAHC and then arrive in the South and experience Southerners – US -for the first time.
Imagine that you have never seen a bayou, eaten a crawfish, touched an alligator or met a Katrina survivor. Thanks to Tory at Bayou Health Care, that is exactly what happened on Thursday. That’s a pretty big day by any standards.
The Katrina refugee was actually a patient with Medicare and one of those Medicare gold advantage plans. After falling off a ladder and breaking is pelvis, he was sent home at two am in what can only be described as frank, abject, maybe horrifying pain. Technically the pain only occurred when he moved but it was difficult to get him out of the car and into the bed without moving him. He is very lucky he is not married to me or he would still be in the car with his bottled water and his urinal. He was instructed to go to the MD within five days but couldn’t because his wife couldn’t handle the enormous task because of Multiple Sclerosis. Tori was working on it and a visit was scheduled to occur the day after we left – closer to 30 days after the fall.
Then we saw the alligators. I thought they were so friendly because they were cold but maybe not. Our guest noticed bullet hole in the head of one which completely dispels my illusion that the gators just liked me. Doesn’t that say volumes about my assessment skills?
Apparently there is a television show called Swamp People filmed in Pierre Part. We met several family members but ‘Troy’ was out getting some crawfish so we browsed the gas station in front of the Alligator fridge but none of us purchased a ‘Choot ‘em’ tee shirt. I feel sort of bad for the relatives of tourists bringing these home to family and friends in places where ‘Choot ‘em’ is not the phrase used to describe the act of discharging a weapon. They must think the Tee Shirts were discounted because of a screen print error.
I don’t eat crawfish unless it comes with a cocktail made from benadryl, solumedrol and epineprine which wasn’t on the menu at Landry’s but Mandy is a pro at teaching others how to eat crawfish. We are currently applying for Continuing Education credit for the course but so far have had a lot of documents thrown back at us for ‘clarification’. See photo. How could anyone need further clarification.
We stopped briefly at the Virgin Island – singular; not to be confused with the string of islands in the West Indies – to show Hugh snakes and turtles which are not common in England, apparently. He started getting a little anxious and wondered how he was going to explain away this 10 minute side trip as work. After I figured out that he was serious, I clued him in. This was home health. We don’t always stop to pet the gators but they were right there at the gas station anyway. Our Katrina victim and Medicare patient may have seen a bit extreme but all of our patients have unique histories and challenges. And in South Louisiana, there are only so many days when you actually want to get out of an air conditioned car so we took advantage after driving all day.
So our reporter will have many political twists and turns that affect our industry and be able to write with confidence about the National Association as they rallied – yet again – for a targeted approach to fraud and abuse. The grandeur of the US Supreme Court in the midst of three days of historical hearings on health care reform is decidedly noteworthy. But down the bayou, (or in the high rise, the mountains or the inner city) is where the patients can be found and wherever there are patients, you will find good nurses.
This is who we are – nurses taking care of people in their homes in the face of enormous challenges that have never been considered in Washington. Home health isn’t about politics or fraud and abuse. It is about finding a ride for a patient to get to the doctor. It’s about holding the hand of someone with a new diagnosis of cancer or trying to get the multi-pill jar patients seem to prefer sorted out. Its about teaching complicated medications to patients who really just want to get better and don’t care about anion gaps and insulin resistance. It is also about being a part of a community that may or may not include alligators and snakes, highrise buildings with unreliable elevators, icy mountain roads or too many narrow alleys roped off as crime scenes.
Seems to me that if a reporter from another continent can take the time out of his life to ride down the bayou visit patients, so can the politicians and lobbyists who believe they know what is best for the Katrina refugee who relocated after the storm and can’t get to the doctor in this family oriented community where he has no family. I wish the Supreme Court Justices would ask Tory what she thinks of the individual mandate. And I am very open to taking Kathleen Sebelius for a ride down the Bayou. If anyone sees her, tell her to give me a call.
Special thanks to my happiness engineer at WordPress. I tried to upgrade some services when my domain expired and what I wanted to do wasn’t possible. As it got later and later and my frustration grew, I emailed the support crew. Elizabeth, my happiness engineer didn’t just send me complicated instructions; she took care of the complicated domain mapping and such. I wish there were more happiness engineers in the world.
Skilled Charting
March 26, 2012
Our small little company probably sees more denials than anyone else other than say Palmetto or one of the Zone contractors. So we make a lot of fuss about documentation and getting paid but while we are very good about finding errors, we don’t offer as much as we should in teaching documentation with payment in mind. I’m not going to bother with that now as I have a lot to do so let me just show some examples of bad, better and really good documentation.
Skilled Teaching – Diet
Bad: taught low sodium diet. (worse if this is not the first time)
Better: Taught patient how to read food labels for sodium content. Used handout attached.
Best: Taught American Heart guidelines for low sodium diet according to handout pages 1 and 2. Copy attached and left in home folder.
Homebound Status
Bad: SOB on exertion (everyone gets short winded if they exert themselves enough)
Better: Patient is short of breath when walking 20 feet.
Best: Patient is unable to leave the home due to SOB r/t CHF, arthritic pain and impaired judgment due to narcotic medications. Requires cumbersome assist devices and at least one person to help leave the home.
Diabetes Foot Check
Bad: Taught patient to perform foot care.
Better: Inspected all surfaces of feet. No problems noted. Patient was able to demonstrate foot care with a mirror.
Best: Inspected all surfaces of feet while simultaneously instructing patient on foot care and (proper footwear), (risks of decreased sensitivity), (risks of going without shoes), (when to see podiatrist), (importance of annual eye exam). Take your pick and rotate through the list.
PT/INR
Bad: PT/INR drawn per orders and brought to lab.
Better: PT/INR drawn per orders. Called team leader to watch for results.
Best: 10:00 PT/INR drawn. Dosage of 5 mg/day Coumadin noted on lab slip. 4:00 pm MD confirmed receipt of lab. INR 2.8. No new orders.
Any0ne else care to add to the list? Yes, you’ll chart a little more but if you blow off the recap of what is on the flow sheet – assessed all body systems, patient awake alert and oriented times 3, denies pain, etc., etc., you may find that you write less and say more. Better yet, you will get paid for your hard work and your outcomes will improve as well.
ADR Checklist
March 22, 2012

Prissy the Pit Bull available at no charge to review your records. We guarantee they will not be denied for lack of signature. We do not guarantee they will be paid.
Make no mistake that what I am about to say is shameless self promotion. The safest way to ensure that any medical records requested by a payor source meet standards are to have them reviewed by someone with experience and who does not know the patients or the agency. This doesn’t always ensure payment but it can alert you to your vulnerabilities so that you can make a plan before the next dance with your MAC.
Short of the the level of security offered by Haydel Consulting Services, you can do your own reviews. More important than the actual content of the review is the attitude of the person doing the review. Attacking the charts like a rabid Pit Bull will ensure that most errors are identified but Pit Bulls do not implement action plans. Your reviewer needs to be cognizant of the fact that any errors or omissions identified are tools to help cover their coworkers back and they need to be willing to help out their colleagues. If they can be ethically corrected, they should be. If they cannot, a team with members from every part of the organization needs to implement a plan to prevent repeat errors.
Here is what I look for:
- Orders signed and dated by physician.
- Face to face in all charts.
- Medications
- Diagnoses – note meds came first. Are there any meds for dx’s not listed.
- Frequency – does it correspond to the patients’ needs?
- Functional status – if the patient is minimally impaired in the functional domain, are they homebound for psychiatric reasons?
- Is teaching original and relevant?
- If re-teaching is present, is the reason why re-teaching was necessary explained?
- Does teaching require the skills of a nurse? It does not require the skills of a licensed nurse to tell a patient to take medications timely.
- ARE THERE ORDERS FOR THERAPY?
- Are therapy re-evals done on schedule?
- Is there any lab or other diagnostic tests that support care for the patient even if they were performed in a prior episode?
- If subcutaneous injections are given, is there a reason why the patient cannot be taught?
- Is there a documented predictable end to daily skilled visits when daily nursing visits exceed 21 days?
- If the patient is seen for Management and Evaluation, is an RN performing the visit?
- If Observation and Assessment is documented as a skill, are there any clear indications that the patient is likely to become unstable?
- Are patient and clinician signatures consistent throughout the record?
- Are there any hospital or MD reports that will support services?
- Does the clinical note contents support OASIS?
- Is the primary diagnosis the focus of care?
Notice again that two questions that are critical to payment are asked last. It is only after reading the entire episode that you can truly answer these questions.
There are so many other important elements in a chart that are required in order to reflect good clinical care. This is a payment review only. So, if the patient had 12 nursing visits scheduled and two were missed, that will not affect payment but I want to go on record as saying that it is unacceptable to find out about two missed visits on ADR review.
If you find egregious mistakes that cannot be ethically corrected, back out the claim. For instance, if there were no therapy orders after the initial order to evaluate and treat, back out the claim and resubmit it less the therapy. Print all paperwork and send it with the ADR. This will not prevent a denial but you won’t look stupid either. After that, find the therapist culprit and violate your work place violence policy.
I am very interested in knowing who is getting denied for what. Please email me privately if you have the goods.
And if you are not pleased with what you are finding, do not hesitate to call us.
OIG Reports 22% of Home Health Claims In Error
March 14, 2012
Patients for Sale
March 13, 2012
I sound like a broken record reporting on fraudulent activity so often these days. It really is not what I want the focus of this blog to be. Normally I would not report on a fraud conviction related to a partial hospital program, sleep clinic, etc. but I think we all need to pay attention to why these people are going to jail. From the HHS press release:
According to court documents, ATC’s principals paid kickbacks to owners and operators of assisted living facilities and halfway houses and to patient brokers in exchange for delivering ineligible patients to ATC and ASI. In some cases, the patients received a portion of those kickbacks.
What this means to you is that if you or your agency enter into any agreement where cash or goods are provided on a per referral basis, you may find yourself in jail. My recommendation is that any arrangement where someone is paid a bonus for referrals be reviewed by a healthcare attorney. If you choose to ignore my advice, please at least consider the following advice.
- When selling patients, charge a lot more than $50.00. There are hidden costs in this line of work including legal fees and bail money. Do NOT accept checks or credit card payments when selling patients.
- When buying patients, at least give them a token amount of health care. I am petitioning God for a special kind of hell for those that bill on our most vulnerable members of society and don’t even give them much needed health care.
- If your generosity to patients includes flat screen televisions, cash, WalMart cards or rides to the physician’s office, have the patients sign a confidentiality agreement first.
- If you pay an outrageous amount of money for rent to another facility so you have access to their patients, make all payments in unmarked bills.
- If you market directly to patients, wear a disguise, drive an grey sedan and use a fake name. Do your marketing before 8:00 am and after 5:00 pm. The feds keep a pretty predictable schedule and you will be less likely to draw attention.
Of course, the best way to market is to provide impeccable care and become known as the agency who keeps patients out of the hospital and goes further than other agencies to attend to patient needs. It has come to my attention that some agencies are unwilling to go that route. If you are one of them, heed my advice. You will still be caught but you may have a little bit of cash stashed away for legal fees.

